Privacy policy |
Introduction
If you become a member of Gosport & Fareham Friends of the Earth or sign up to receive information about our events and actions, we will store your name and any contact information that you provide to us. We take your privacy seriously and all personal information is stored securely and will be deleted as soon as we no longer use it. You can ask to see your data, and ask us to correct or delete it at any time.
Information storage
We will store and use your name and one of more of the following, depending on the information you provide to us.
If you pay your membership subscription or make a donation via PayPal, we will store and use any of the above personal information provided to us by PayPal. The contents of this information depends on your PayPal account settings.
We may also store and use photographs in which you can be identified. We'll only take such photographs if you tell us we can do so.
We will only store your personal information if you explicitly allow us to do so. If you pay a membership subscription or make a donation, but do not allow us to store your personal details, we will delete your information as soon as we have acknowledged receipt of your payment.
We will store your personal details in electronic form only, with password protection. If you fill in our membership form on paper, or sign up to receive updates from us on paper, we will transfer your details to our electronic storage as soon as practicable and then destroy the paper copies of your details immediately afterwards. Your personal details will be accessible only to members of Gosport & Fareham Friends of the Earth with elected roles.
- Email address
- Landline and mobile phone numbers
- Home address
If you pay your membership subscription or make a donation via PayPal, we will store and use any of the above personal information provided to us by PayPal. The contents of this information depends on your PayPal account settings.
We may also store and use photographs in which you can be identified. We'll only take such photographs if you tell us we can do so.
We will only store your personal information if you explicitly allow us to do so. If you pay a membership subscription or make a donation, but do not allow us to store your personal details, we will delete your information as soon as we have acknowledged receipt of your payment.
We will store your personal details in electronic form only, with password protection. If you fill in our membership form on paper, or sign up to receive updates from us on paper, we will transfer your details to our electronic storage as soon as practicable and then destroy the paper copies of your details immediately afterwards. Your personal details will be accessible only to members of Gosport & Fareham Friends of the Earth with elected roles.
Information processing
We will process your data on the basis of the following legitimate interests.
We will ask for your explicit consent if we wish to use your data for any other purpose.
- To keep you updated about forthcoming events and campaign actions.
- If you are a member of Gosport & Fareham Friends of the Earth, to keep you updated about and give you the chance to participate in the running of the group.
- If you are a member of Gosport & Fareham Friends of the Earth, to contact you occasionally for administrative purposes and other reasons pertinent to the successful running of the group.
- Displaying content on our website or social medial channels (this will be limited to name and photographs only).
- Sending information and photographs to journalists and editors to be published in newspapers, newsletters and other media, including associated websites (this will be limited to name and photographs only).
We will ask for your explicit consent if we wish to use your data for any other purpose.
Information handling
We will endeavour to keep your personal details accurate and up to date as far as possible. You can ask to see the data we hold for you, report inaccuracies, opt out from receiving future correspondence or ask us to delete your information at any time, by emailing [email protected]. If you ask us to delete your information, we'll do so within one month.
Your personal details may be accessed by Friends of the Earth England, Wales and Northern Ireland. They will be stored in password protected accounts in third party email management tools, including but not necessarily limited to Action Network. We will not share your information with third parties in any other way without your explicit authorisation, unless required to do so by law or in case of accident or emergency.
If you are currently a member of Gosport & Fareham Friends of the Earth, and we do not receive your membership renewal subscription within three months from the end of the previous membership year, you will no longer be a member of the group. In that case, we will ask for your explicit consent to continue storing your details and using them for the reasons described above that apply to non-members. If we do not obtain your explicit consent within six months from the end of the previous membership year, we will delete all your personal details.
If you're not a member of Gosport & Fareham Friends of the Earth but have signed up to receive information about our events and actions, we'll contact you periodically to confirm that you still wish us to hold your data and receive this information, and delete your data if you don't explicitly confirm that you wish us to do so.
Your personal details may be accessed by Friends of the Earth England, Wales and Northern Ireland. They will be stored in password protected accounts in third party email management tools, including but not necessarily limited to Action Network. We will not share your information with third parties in any other way without your explicit authorisation, unless required to do so by law or in case of accident or emergency.
If you are currently a member of Gosport & Fareham Friends of the Earth, and we do not receive your membership renewal subscription within three months from the end of the previous membership year, you will no longer be a member of the group. In that case, we will ask for your explicit consent to continue storing your details and using them for the reasons described above that apply to non-members. If we do not obtain your explicit consent within six months from the end of the previous membership year, we will delete all your personal details.
If you're not a member of Gosport & Fareham Friends of the Earth but have signed up to receive information about our events and actions, we'll contact you periodically to confirm that you still wish us to hold your data and receive this information, and delete your data if you don't explicitly confirm that you wish us to do so.
Updates to this policy
If we update this privacy policy in the future we will let you know and ask for your explicit consent to continue storing and using your data. If we do not obtain your explicit consent within three months of notifying you of the change to the policy, we will delete all your personal details.